Execute the trade (procedure varies depending on your brokerage company)
Notify group members of transaction costs
([share price x qty] + commissions + certificate)/number of participants
Order share certificate
Get a single certificate with all the shares
OPTION depending on brokerage company: Get individual certificates for each share (addition fees for this option - if not all members agree to this the cost should not be split amongst all members)
PayPal (plus any fees for you using this service)
E-mail Money Transfer (plus any fees for you using this service)
Collect Full Name you want the share Registered in (If in trust then Full Name ITF Child's Name)
Recommendation - The name that appears on the certificate should be the same name that you sign things with (i.e. cheques/drivers license/etc) or what name appears on your cheques that you would be sending in with your SPP payments.
Collect Full mailing address
Once all payments have been cleared - Based on one certificate with multiple shares - Once the share certificate is received fill out the necessary paper work and submit it directly to the transfer agent for company you purchased (with the documentation submit instructions to send the share certificate in purchasee's name with SPP/DRIP documentation directly to the purchasee - although the transfer agent might just point you to their website to download the forms)
Fill out a Securities Transfer Form
Complete Name and Address of who you are selling the share to (Transferee)
Specify the number and type of stock (i.e. 1 Common Stock)
Specify who the share is currently registered to
Specify what company the stock is for
Specify the certificate number
i.e. For value received, the undersigned hereby sell(s), assign(s) and transfer(s) unto John Doe (Please see attached Letter Of Direction), mailing address, city, province, country, postal code, 1 Common Shares registered in the name(s) of Janet Smith on the books of COMPANYabc and represented by certificate(s) or account number(s) 123456789 and hereby irrevocably constitutes and appoints Transfer agent the attorney of the undersigned to transfer the said securities with full power of substitution in this manner.
Date and sign it when you are at the bank
Attach a Letter Of Direction (This is used when you are transferring shares to multiple people. There is not enough room on the back of the certificate so you add the some comments for each other person in the Letter Of Direction)
Have the Securities Transfer Form stamped with the signature guarantee
Send Certificate; Securities Transfer Form and Letter of Direction to the transfer agent via registered mail
Ask all participants to email you once they receive their individual certificates (there is not much you can do for them now, but it is nice to know that everyone is happy)
Receiving shares in different manners
Certificate registered in your name: If the share certificate is in your name then move on to enrolling in the DRASP.
Certificate registered in another persons name: If the share certificate is in another users name but has your name on the back for transfer; with the number of shares to transfer and it has the original owners signature and the banks signature guarantee then complete the missing information (mailing address; SIN) - now send it via registered mail to the transfer agent. Once you receive a new certificate registered in your name move on to enrolling in the DRASP.
Power Of Attorney: This is esentually the same as having the original certificate with the back being filled out. It is transferring a share out the of the owners account into your name. Ensure your name; address; number of shares; type of share; company name and account number are filled out and it has the original owners signature and the banks signature guarantee then complete any missing information (SIN) - now send it via registered mail to the transfer agent. Once you receive a new certificate registered in your name move on to enrolling in the DRASP.
Enrolling in DRASP
Receive certificate in your name
Fill out enrollment form
Enter account number and name and address
Enter your Social Insurance Number
Choose your language
Select that you wish to enroll in the DRiP
Select that you wish to enroll in the SPP and enter amount of your first deposit
Fill out participant declaration form
Enter plan sponsor as the Company Name
Enter account number is your certificate number
Enter your mailing address
Enter home phone number
Enter account holder name
Enter your Date of Birth
Enter your occupation
Choose if there is a third party involvement or not
Enter the amount of your OCP payment, sign and date
Send in OCP payment with forms
OCP payment has to be from a personal cheque
Make cheque payable to the Transfer Agent
Memo - should contain the company name (or stock ticker symbol) and account (certificate) number
If you don't already have an account the the Transfer Agent, proceed opening one up so you can check the status of your investment.
Once you have made your first OCP and it is shown in your account, PAY IT FORWARD by trading or selling your certificate. OR use the Power Of Attorney form to transfer a share out of your account to someone else.
If you ever have any problems or questions call the Transfer Agent that is involved with the company. They are very helpful!